COUNTY TREASURER
The County's Banker
The County Treasurer is, in effect, the county's
banker. The treasurer has custody of the county's money from collection to
investment, to redemption of county warrants.
As tax collector for the county, the Treasurer bills and collects current taxes,
including taxes on real property, personal property, manufactured homes, estate tax,
vendors and cigarette tax. The Treasurer must work closely with the County Auditor
who certifies the rates for most of the above taxes. The Treasurer must provide for
payment of taxes by mail and in person. Strict records must be kept and coordinated with
real property records, including keeping track of third parties responsible for the
payment of taxes. Accurate records must be kept of delinquent taxes. Collection of
delinquent taxes and penalties is an important function, including working with the
Auditor and Prosecutor and Sheriff to certify property for foreclosure.
The County Treasurer receives all county monies, whether they
are payments made directly to the Treasurer's office or to.any other county office.
Pay-ins from other county offices are certified to certain accounts by the Auditor and
deposited by the Treasurer. The Treasurer also receives wire transfers from banks and
grants from the Federal and State governments.
The Treasurer must keep records and -account for all county
monies by posting receipts to individual accounts. As the County disburses payments, the
Treasurer must redeem the warrants and post them to individual accounts. The Treasurer,
thus, provides a check and balance system with the Auditor on county funds by keeping
compatible records of every county receipt and disbursement and by keeping running
balances of county funds. The Treasurer's transactions and funds must balance daily. The
total receipts, disbursements and remaining funds in the Treasury must balance monthly
between the Treasurer and the Auditor.
The County Treasurer is also the County's investment officer.
Working with the Investment Advisory Board, consisting of-the Treasurer and two County
Commissioners, the Treasurer must invest idle county funds to earn significant returns for
the county treasury. In many counties, investment earnings are the third largest single
source of revenue. Treasurers must keep abreast of investment techniques which provide
safe short-term returns, including such sophisticated procedures as repurchase of bonds
for as short a period as a weekend or even overnight. Such transactions must be
accomplished by wiring funds and securities back and forth and require knowledge of
banking, bonds and securities. The Treasurer must secure daily rate quotes and invest
accordingly. Individual account records must be kept for each investment and updated
continuously.
In addition to tax collection, accounting, and investment
duties, the Treasurer serves on the Board of Revision, along with the Auditor and Chairman
of the Board of Commissioners. The Board of Revision considers appeals on
appropriateness of taxes assessed and may revise such assessments. The Treasurer also
serves on the County Budget Commission, along with the Prosecutor and the Auditor. The
Budget Commission reviews the tax budgets of all county subdivisions and determines that
all tax levies are properly authorized and are necessary.
As a member of the Automatic Data Processing Board, the
Treasurer helps to determine the data processing needs of the county and to review
requests for new systems and equipment by county offices. As the key member of the
Investment Advisory Board, the Treasurer helps to set the overall investment policy of the
county.
The County Treasurer's Office is a source of information on
taxes for the public other offices, subdivisions, schools and county businesses. Property
owners are advised on how to meet their tax obligations, including the requirements and
options for meeting delinquent tax obligations.
The Treasurer's office works closely with other county offices
in many ways in addition to those already mentioned. These include working with the
Prosecutor and the Sheriff on foreclosures, with the Engineer and the Auditor in
collecting assessments on physical improvements such as ditches, water and sewer systems,
and with other offices in investing county funds.
Of course the major problems faced by County Treasurers
include inadequate funding to carry out all of the office's required functions. However,
specifically, foreclosure is never accomplished on many delinquent properties because of
the cost of foreclosure proceedings. Even a small county needs the attention of a
full-time assistant prosecutor for foreclosures. Because many delinquent properties are
vacant lots, the current complex, expensive procedure renders collection unfeasible.
Collection of taxes on oil and gas royalties is also difficult
under current state law. Information provided by oil and gas companies is often incorrect
or outdated. Current state law does not provide for enforcement of collection.
Areas in which county officeholders should work together, then,
include obtaining financial help for counties, provision for enforcement of taxation of
oil and gas royalties or elimination of such taxation, creation of a less costly
foreclosure procedure, and creation of a delinquent tax collection department to be
supported by those collections.
The conflicts that arise between Treasurer and Commissioners
often involve the budget and personnel issues. All of us as county officeholders should
become more familiar with each other's operations. This might head off some of the
problems which often result from misunderstandings. We need to hold regular meetings and
stress cooperation. Many Officials seem to think that the Ohio Committee of County
Officials is ineffective as a lobby force. We need to quit complaining and work together.
Working together, we could have one of the most effective lobbies in Columbus and could
accomplish much for county government and our constituents. |