In Ohio it is the County Recorder who has the important and indispensable task of keeping the vital records pertaining to ownership in real estate (land) and to all encumbrances or liens upon it.
Without the work of the County Recorder in recording, safekeeping and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.
Origins of the Role
The practice of recording real estate documents is based on law in England which traveled to the New World with the colonists. Public land registrars were appointed in colonial America to keep accurate records. A system of registration was necessary to prove the rights of persons who first made claims to property.
In 1787 the northwest territory was formed, encompassing all lands north and west of the Ohio River. A Recorder's Office was established in each county. Ohio became a state in 1803 and although the state constitution did not provide for a Recorder's office, the first state legislature mandated that a Recorder be appointed in each county by the Judges of the Court of Common Pleas. In 1829 the Recorder's Office became an elective position and in 1936 the term was established at 4 years.
Today the County Recorder keeps and maintains accurate land records that are current, legible and easily accessible. An important aspect of the Recorder's work is to index each document so it may be readily located. Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a "chain of title" (history of ownership) and ensures that any debts or encumbrances against the property are evident.
These invaluable records are utilized by the general public, attorneys, historians, genealogists and land title examiners.
In some counties certain property is registered under the Torrens Act. This "registered land" has boundaries certified to be correct; title is guaranteed by a state insurance fund. Torrenized land records are the responsibility of the County Recorder.
Your County Recorder
- Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county
- Maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public
- Enforces more than 1,000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder's Office
- Takes great care to ensure that every document received is accurately filed, recorded and indexed
- Serves on the county's Records Commission which authorizes the retention of county records and determines when or how these government records may be disposed
- Serves on the county's Automatic Data Processing Board* to authorize any purchase, lease, or contract for data processing equipment for county offices
- Serves as secretary and chief administrator of the county's Microfilming Board* to authorize any purchase, lease or contract for microfilming equipment in county offices and to oversee the operation of the county's microfilming center and services
- Collects fees for documents filed in the Recorder's Office and pays these monies into the county's general fund
- Maintains an accurate record of all monies appropriated to the Recorder's Office for its operation
- Performs all accounting functions necessary to the operation of the Recorder's Office including preparation of annual budgets and reports, vouchers, purchase orders, and maintains all payroll records, sick and vacation leave records and other records pertaining to the recorder's staff
- Files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law
- Notifies boards of county commissioners and township trustees annually of their duty to file zoning resolutions, maps and amendments
The Logan County Recorder's Office presents the information on this website as a service to the public. We have tried to ensure that the information is accurate.
Logan County, the County Recorder and employees shall not be liable for errors contained herein, or damages in connection with the use of information contained herein. Information included in this site is believed to be accurate, but is not guaranteed.
We reserve the right to make changes and improvements any time and without notice and make no warranty concerning the accuracy or reliability of the content.